Expense Tracker — The Artifacts Lab

Expense Tracker — Setup

Step 1 of 3

Your Profile

Set up your name and currency. Takes about 30 seconds — you can change these any time in Settings.

Your first name

Primary currency

Monthly net income (optional)

Skip setup

Add Data

How would you like to add your first transactions? You can use both options at any time.

🤖

Import Statement

Upload your PDF or CSV bank statement. Gemini reads and categorises everything in seconds.

✏️

Add Manually

Enter individual transactions one by one. Good for cash expenses or a quick start.

I'll do this later

🎉

You're all set!

Your Expense Tracker is ready. Head to Add / Import to add your first data and start building your dashboard.

Settings & Configuration

Configure your safe spending budget, currency, categories and rules.

Settings Setup

Step 1 of 6

👤 Profile Names

Names are used across Import, Dashboard and Annual tabs. Saved automatically when you click away.

Person 1

Person 2

Currency & Income

Primary Currency

Secondary Currency

Rate (1 Primary = ? Secondary)

Buckets / Wallets

These 4 core buckets drive your safe spending calculation. You can rename them freely — their roles are fixed.
For more granularity, define categories within each bucket (next step) — no sub-buckets needed.

Core buckets (required)

Custom buckets (optional)

Add buckets for specific needs (e.g. "Investing", "Side project"). Each must be linked to a core role so the safe-to-spend calculation stays accurate.

Categories & Auto-Matching Keywords

Keywords auto-categorize transactions on import (comma-separated, case-insensitive). Rules below take priority.

Color	Name	Bucket	Keywords	Type

Description Rules — Explicit Categorization

Rules have highest priority. If a transaction description contains the pattern, it gets that category automatically. Perfect for Thai text, bank codes, or recurring merchants. Click + rule on any import row to add instantly.

If description contains…	Assign to category	Used

Step 1 sets profile names.

Data & Backup

Storage

Max ~5MB (approx. 3 years)

Imported Months

Backup includes all months, categories, rules and settings. Store in OneDrive / Google Drive as insurance.

Browse & Edit Synced Entries ▼

Choose how you want to add data

Start by choosing who this expense or statement belongs to, then pick the fastest way to add it.

This expense is for

Budget Planning

Set monthly targets by bucket and category, then track actual spending against plan.

Expense Tracker — Monthly Report

Dashboard

Monthly financial overview — spending, savings, trends.

Monthly Income

—

from settings

Total Expenses

—

0 transactions

Net Savings

—

income − expenses

Savings Rate

—

Target ≥ 30%

Expenses by Category

Spend by Bucket

Top Merchants

Daily Running Balance

Month-over-Month

12-Month Spending Trend

12-Month Drill-down

Annual Summary

Full-year and year-to-date overview — income, expenses and savings by category and bucket.

Year

Total Income

—

Total Expenses

—

Net Savings

—

Avg Savings Rate

—

Target ≥ 30%

Monthly Breakdown — Full Year

Expenses by Bucket

Expenses by Category

Month-by-Month Detail

Month	Income	Expenses	Investments	Net	Savings Rate

How to Import Your Bank Statement

The built-in AI reads your statement, categorises every transaction, and loads everything into the review table — ready to save in seconds. No copy-paste needed.

Set up your categories

Go to Settings and review the default expense categories. You can rename them, change colours, and add new ones to match how you actually spend. The AI uses your category list when it classifies transactions — so the more accurate your categories, the better the results.

💡 The defaults cover most common spending patterns. You only need to edit them if your situation is different — for example, if you want to track a specific merchant or separate out a type of expense.

Download your bank statement

Log in to your banking app or website and download your statement for the month you want. PDF works fine — the tool reads it directly. CSV or Excel export also works if your bank offers it.

✓ Works with
PDF statements · CSV exports · Excel files

⚠ Note
Scanned or photographed PDFs may have lower accuracy — typed/digital PDFs work best.

Upload to AI Import & review

Go to Add / Import, select whose statement this is (Person 1 or 2), then drop your file into the 🤖 AI Statement Import card and click Process with AI. Gemini reads the statement, categorises every transaction, and loads them into a review table. This might take up to 1-2 minutes.

In the review table you can:

⭐ Claude Claude assigned this category — check it looks right

⚡ auto Matched by your keyword rules

+ rule Click to save a rule so this merchant is always categorised the same way next time

✕ skip Exclude a row (e.g. bank-to-bank transfers you don't want to track)

When you're happy with the categories, click 💾 Save to Dashboard. Your charts and KPIs update instantly.

Other ways to add transactions

✏️ Manual entry — available on all plans. Use for cash expenses, reimbursements, or anything that doesn't appear in your bank statement. Find it at the top of the Add / Import tab.

📷 Receipt scan — Premium — point your phone camera at any receipt. The tool reads the amount, merchant and date, and pre-fills the entry form for you.

📁 Manual CSV import — if you prefer to process your statement yourself, use the manual upload further down the Add / Import tab. You'll map the columns once and the mapping is remembered.

Want to use an external AI instead? Copy the manual prompt → ▼

Your Profile

Add Data

You're all set!

Settings & Configuration

Choose how you want to add data

Drop receipt image here

Drop PDF or CSV/Excel here

Drop CSV or Excel file here

Budget Planning

Dashboard

No data yet for this month

Annual Summary